Privacy policy
Last updated: 16 October 2026
Who is the controller
The controller of personal data processed on this website is [company name], [address], tax ID (NIP) [NIP] (“PIFMO”). Contact about data: [email protected].
What data we process and why
| Situation | Data | Purpose and legal basis | How long |
|---|---|---|---|
| You visit the website | IP address, date and time, the page visited, browser data (server logs) | Security and correct operation of the website. Art. 6(1)(f) GDPR (legitimate interest). | [log retention period at the hosting provider] |
| You send the pilot form or write to us | name, company name, e-mail, phone and website (if you give them), information about your company, the text of your message | Replying to your request and talks about cooperation. Art. 6(1)(b) GDPR (steps taken at your request before a contract) and (f). | Up to 12 months after the last contact. After a contract: for the period required by law (for example tax law) and until claims expire. |
| You tick consent to news (optional) | name, e-mail address | Sending information about the product. Art. 6(1)(a) GDPR (consent). | Until you withdraw consent. |
| You use the assistant demo | the text of the inquiry typed into the demo form; technically the IP address, for the request limit | Showing how the assistant works. Art. 6(1)(f) GDPR. | The result is shown only on screen and the text of the inquiry is not stored. Limit counters are kept as an irreversible hash for one day at most. |
Giving your data in the form is voluntary, but without a name, company name and e-mail address we cannot reply to your request.
Artificial intelligence in the demo and in the assistant
The text typed into the demo is analysed by an AI model provided by an external supplier (see below). Before it reaches the model, we mask the name, e-mail address and phone number in it. The assistant does not take decisions that have legal effects on you. Sales contact is handled by a person. Do not enter real personal data in the demo.
Who receives the data
- Hosting and e-mail: [name of the hosting and e-mail provider].
- AI model (only the text typed into the demo, after contact details have been masked): Anthropic PBC, USA.
- Network and security services (DNS, CDN): [name of the provider or “we do not use any”].
- Accountants and legal advisers, as far as needed to perform a contract.
Transfers outside the European Economic Area
The AI model provider is based in the USA. The transfer takes place on the basis of: [to be completed after legal advice: legal basis for the transfer to the USA].
Cookies and similar technologies
This website does not use analytics or advertising cookies and does not store data in your browser. Fonts are served from our own server. The demo form is loaded from our own server (pifmo.pl/app). If we ever add analytics or advertising tools, we will ask for your consent before they start.
Your rights
- access to your data and a copy of it,
- rectification,
- erasure,
- restriction of processing,
- data portability,
- objection to processing based on legitimate interest,
- withdrawal of consent at any time (without affecting the lawfulness of earlier processing).
Write to [email protected]. You also have the right to lodge a complaint with the President of the Personal Data Protection Office in Poland (UODO, ul. Stawki 2, 00-193 Warsaw) or with the supervisory authority in your country.
If you are a customer of an installation company
When you send an inquiry through the form on the website of an installation company that uses the PIFMO assistant, that company is the controller of your data. PIFMO processes it only on the company’s instructions, under a data processing agreement. You will find information about data processing next to the form and in the e-mail from the company. Please address your requests to that company.
Changes to this policy
We update the policy when the way we process data changes. The date at the top shows the latest change.